The traditional method of managing driver risk, manually pulling and thumbing through individual motor vehicle records (MVRs) is an incredibly time-consuming and mentally arduous process.
Not only does it require acumen to be able to accurately translate violations that often vary state-to-state, but additional workforce staffing and the acceptance that the information in front of you will be almost immediately outdated.
Manual MVR pulls
Overall, the traditional way of managing driver risk creates a significant bottleneck in productivity. We at SambaSafety have determined that reviewing one MVR through the antiquated manual process takes around 20 minutes in total.
Multiply that by the total number of employees you have and add in the great deal of work occurring after the initial review, including follow-up conversations, audits and required signoffs. Not only does this further add to the administrative burden, but your MVR analysis that you thought could be quick and easy quickly turns cumbersome and daunting.
The pitfalls of manually pulled MVRs
Manual MVR pulls are often undertaken once a year or once every other year outside of at-hire, meaning that you are left in the dark with almost immediately outdated driver risk information. This creates unseen risk that we like to call the visibility gap. The visibility gap is a lack of insight into your driver population the moment you pull a static MVR.
Furthermore, manual MVRs don’t allow you to account for those unreported incidents that may be equally as important to your company as a serious car crash. For example, if the majority of the job driving requires backing up a vehicle, and someone has five unreported rear-end incidents, then that’s important and vital data that may be indicative of further reckless behavior that either needs training or some sort of reprimanding.
So, how do you change this?
Bypassing the headache of manual MVR pulls
You can bypass the headache that comes with manual MVR pulls and reduce the time you spend on a yearly basis through continuous driver monitoring. The technology gives you the enjoyment of eliminating your reliance on manual MVR pulls through automated alerts in near real-time any time one of your drivers receives a negative violations. No matter on or off the clock, you are alerted to these issues with ease through actionable data.
Additionally, through management of crash and claims, your business is given the most comprehensive view of driver risk present in your driving population. With the ability to upload crash and claims data, you can create custom scoring for incidents based off of the risk your company associates with each individual incident, giving you full line of sight into driver risk present.
Now that’s how you reduce the time spent on MVRs like a pro.
To learn further about the additional benefits of continuous driver monitoring and myth versus reality, download our white paper.